CO129-300 - Administrator Major Gen Gascoigne Governor Sir Blake - 1900 [7-9] — Page 564

559

#

Before the close of the month each

ཐ་

Head of a Department sends to the Treasury his vouchers for the month's expenditure without the signatures and receipts of the persons to whom the money is due. A cheque for the total for each department is drawn and sent on the first of the month to the Head of the Depart- ment who disburses the money and returns the completed vouchers to the Treasury, In the meantime each Head of Department has been debited in the Treasury cash book with the amount sent him under the appropriate head of ser- vice and the completed vouchers as returned are the Trea- arer's cash vouchers.

As regards receipts and revenue there are some 14 receiving Departments. Practically it may be said that few of them keep e cash book in the strict sense of the term, 1.0. a book in which is entered from moment to moment each individual sum of cash paid in, show ing from whom received, the head ofservice and the number of the voucher or counterfoil, and the reason of this is

that in some or the departments for permits &C., the sums received are so numerous and of even amount that

it would entail an increase of staff to do this.

Subsidiary books are however kept

in most cases showing for each class of revenue the sums received and these are posted en bloc every day either into a cash book or in some departments into a daily Ab- stract book

As an instance in the liarbour De- partment a large number of permits for Junks are issued at a uniform fee of 25 cents each. From 1st. January to 31st.July the total number issued was for Victoris alone 13,766 or say an average of 75 per day. All these per- mits are issued from books with numbered counterfoils. The counterfoil shows the person from whom the fee is

received